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Free Printable Labor Law Posters | Official U.S. Guide – Federal and state laws require most U.S. employers to display current labor law posters where employees and job applicants can easily read them. You do not need to buy these notices from a private vendor. Official printable labor law posters are available at no cost from government websites.
This guide explains which posters are commonly required, where to download legitimate free versions, and how to post them correctly.
What Are Printable Labor Law Posters?
Printable labor law posters are official notices that summarize employee rights under wage, safety, leave, and anti-discrimination laws. Employers print the PDFs and post them in a conspicuous workplace location, such as a break room, time clock area, or employee entrance.
Required posters typically cover topics such as:
- Federal minimum wage and overtime (Fair Labor Standards Act)
- Job safety and health (OSHA)
- Family and medical leave (FMLA), when the employer is covered
- Workplace discrimination (EEOC “Know Your Rights”)
- Employee Polygraph Protection Act
- USERRA rights for service members
- Additional state notices for minimum wage, workers’ compensation, unemployment, and paid leave
Posting rules depend on the law. Not every business must display every poster.
Are Official Labor Law Posters Really Free?
Yes. The U.S. Department of Labor states that employers may download and print required federal posters at no charge. OSHA also says its Job Safety and Health poster is free and that employers should not pay a third-party vendor for it.
You can also order some printed federal copies through official government channels. Paid “all-in-one” kits from private companies are optional. They are not required for compliance.
Which Federal Posters Most Employers Need?
Requirements vary by industry, workforce size, and whether you are a federal contractor. Use the official advisor below before printing a full set.
Common federal posters include:
Fair Labor Standards Act (FLSA) poster
Explains federal minimum wage, overtime, and youth employment rules. Covered employers must post it in a conspicuous place.
OSHA “Job Safety and Health: It’s the Law” poster
Tells workers about safety rights and how to file a complaint. Reproductions must be at least 8.5 by 14 inches with 10-point type.
EEOC “Know Your Rights: Workplace Discrimination is Illegal” poster
Summarizes federal laws that prohibit job discrimination and explains how to file a charge. Covered employers must post it where applicants and employees can see it.
FMLA poster
Required for covered employers (generally 50 or more employees, with additional eligibility rules). Display it even at worksites that currently have no eligible employees.
Employee Polygraph Protection Act (EPPA) poster
Required for most private employers.
USERRA poster
Employers must notify employees of uniformed-service reemployment rights. Posting the official notice where other employee notices appear is one accepted method.
Federal contractors and agricultural employers may have extra posters.
Where to Get Free Official Printable Labor Law Posters?
Start with government sites. These five official pages cover federal downloads, the required-poster checker, EEOC and OSHA notices, and state contacts.
- Download free federal workplace posters from the U.S. Department of Labor Workplace Posters page. This is the main official hub for FLSA, FMLA, EPPA, USERRA, and other DOL notices, including versions in languages other than English.
- Use the elaws FirstStep Poster Advisor to see which federal DOL posters your business must display. You can download and print posters directly from the advisor.
- Get the EEOC notice from the “Know Your Rights” poster page. The page includes free PDFs in English, Spanish, and several other languages.
- Download the OSHA notice from the OSHA Job Safety and Health Workplace Poster page. English and Spanish PDFs are free. Follow OSHA’s size and printing instructions.
- Find state labor agencies through the DOL State Labor Offices directory. Most states also require their own free printable posters for minimum wage, workers’ compensation, unemployment insurance, and related laws.
Print from the official PDF. Do not rely on an outdated copy emailed by a marketing company.
Don’t Forget State Labor Law Posters
Federal posters alone are usually not enough. Almost every state requires additional notices. Common state posters cover:
- State minimum wage
- Paid sick leave or paid family leave
- Workers’ compensation
- Unemployment insurance
- Payday and wage-payment rules
- State anti-discrimination or safety laws
States with OSHA-approved state plans may also require a state safety poster instead of, or in addition to, the federal OSHA poster.
Because state rules change, download posters from your state labor department each year and after a wage or leave-law update.
How to Print and Display Posters Correctly?
Follow these practical steps:
- Confirm which posters apply to your worksite.
- Download the current official PDF.
- Print on letter or legal paper as the agency specifies. OSHA requires at least 8.5″ x 14″ and 10-point type for its poster.
- Post in a conspicuous place where employees and applicants naturally look for notices.
- Keep posters unobstructed, readable, and current.
- For remote or hybrid teams, physical posting is still required at any physical worksite. Electronic posting can supplement the physical notice and may be used for workers who never visit a worksite, depending on the statute.
- Provide accessible formats when needed so employees with disabilities can read the notice.
Replace a poster when the issuing agency publishes a new required version. For OSHA’s Job Safety and Health poster, OSHA has said older versions may still be displayed. For other posters, use the current official file.
Watch Out for Paid Poster Offers
Many employers receive mail, ads, or emails warning that they must buy laminated labor law posters immediately. Official agencies repeatedly note that federal posters are free.
A purchased all-in-one poster can be convenient if it contains the current official text and meets size rules. It is not a substitute for checking federal and state requirements. If a vendor’s version is outdated, you can still be out of compliance.
When in doubt, print the government PDF.
Quick Compliance Checklist
- Identify federal coverage (FLSA, OSHA, EEOC, FMLA, EPPA, USERRA, contractor rules).
- Download free official PDFs from DOL, EEOC, and OSHA.
- Check your state labor office for additional required posters.
- Print at the required size and post where employees can actually read them.
- Review posters after minimum-wage changes, new leave laws, or agency updates.
- Keep a simple log of what you posted and the download date.
FAQ
Do I have to pay for labor law posters?
No. Federal agencies provide free electronic copies. Many states do the same.
Can I print posters on regular 8.5″ x 11″ paper?
Often yes, if the notice stays readable. OSHA’s poster is an exception: reproductions must be at least 8.5″ x 14″ with 10-point type.
Do small businesses need every federal poster?
No. Coverage depends on the statute. FMLA, for example, does not apply to every small employer. Use the official Poster Advisor rather than assuming a one-size-fits-all set.
Are Spanish versions required?
Federal rules generally require the official English notice. Agencies encourage additional language versions when workers speak those languages. Some states have their own language rules.
Where should I post them?
Post them in a conspicuous workplace location customarily used for employee notices. If you have multiple worksites, each covered location generally needs the required posters.
What if I only have remote employees?
You still must follow the posting rules for any physical establishment. For fully remote workforces, review each law’s notice rules and use electronic distribution when the agency allows it, in addition to any required physical posting.